Amazon (FBA) accounting made easy with Amainvoice
Automate your Amazon VAT compliance with Amainvoice: OSS, UID verification and various reports included. Amainvoice was developed to relieve you of exactly this burden, digitize your processes and automate everything.
Accounting challenges for Amazon vendors
When you with Amazon Vendor Central Do you work, do you know the difficulties of correctly processing all orders, invoices and credit notes. Between missing data, unclear fees and huge manual effort, your accounting quickly becomes the biggest stress factor in your day-to-day work.
Confusing Amazon statements
The documents and data required for accounting are often difficult to find in Vendor Central. Amazon's statements are confusing and make it much more difficult to reconcile them with your own invoices. The result is a time-consuming search for documents, uncertainty during accounting and an unclear overview of finances.
Manual reconciliation of every Amazon payment
Each individual payout from Amazon must be manually compared with outstanding invoices, vendor fees, advertising costs (co-ops) and various credits. With hundreds of transactions, this process is not only extremely laborious and time-consuming, but due to its high complexity, it is also one of the most common sources of expensive accounting errors.
Lack of transparency in deductions and returns
It is often difficult to understand which deductions Amazon has made and whether the amount is correct. Without a transparent overview and automated reconciliation, income can be lost quickly. Amainvoice ensures full transparency for your vendor accounting like no other tool and offers you security for tax audits.
Amazon Vendor Order Management: No more unprofitable orders
When you with Amazon Vendor Central Do you work, do you know the difficulties of correctly processing all orders, invoices and credit notes. Between missing data, unclear fees and huge manual effort, your accounting quickly becomes the biggest stress factor in your day-to-day work.
Create your Amainvoice account in just a few clicks and get access to all the features.
During the onboarding call, our team will show you how to get the most out of Amainvoice - perfectly tailored to your needs.
Make sure your accounting is right from the start with our data verification support.
Detailed breakdown of Amazon statements, tax evaluation of all positions and automatic management of shortage claims.
Create finished booking batches in DATEV format and export the data to your system for final accounting.
Create your account
We are restructuring the ordering process so that you not only react to incoming orders, but also act on the basis of valid data:
Transparent presentation: We automatically identify every new, open order from Amazon Vendor and list them clearly for you.
Commercial evaluation: Before you accept an order, you can check it through Order Management and evaluate it commercially.
Smart grouping: Manage your orders more efficiently by grouping each individual vendor order by the ASINs ordered, for example.
Full decision-making power: Use the evaluation basis to specifically accept or reject new vendor orders if they are not profitable.
Automated invoice processing and secure archive
We'll schedule an onboarding call to walk you through the setup process. We'll show you the key steps to setting up your account (such as connecting to Amazon Seller Central) and how to use Amainvoice for your Amazon accounting.
Full import: The software ensures the automatic transfer of all revenue invoices directly from Amazon Vendor.
Returns management: All cancellation invoices for returns are also accepted automatically and without errors.
Audit-proof archive: We archive and clearly display all .pdf documents in one central location.
Preparatory subbook: Amainvoice creates a monthly invoice log for you, which serves as a ready-made secondary book for manual bookkeeping.
Seamless handover: Finally, all billing and cancellation invoice data is transferred directly to your bookkeeping system.
Onboarding call
During the final step of our onboarding process, we'll review your data together to make sure everything is synchronized correctly. You will then be ready to use Amainvoice in your daily business and optimize your workflows.
Real time takeover: We guarantee that Amazon will pay all fees and co-op receipts exactly at the time they are created.
Instant booking: All affected documents are posted by credit directly upon receipt, without manual intervention.
Transparent overview: You will receive a monthly presentation of all co-ops in a structured receipt book as a secondary book for manual bookkeeping.
Complete breakdown and tax security
We break down the complex Amazon statements into their individual parts, reconcile payments and ensure tax clarity:
Differentiated analysis: The software fully automatically identifies and differentiated displays of all items in a settlement.
Tax security: Each transaction is reviewed to ensure a correct tax valuation of all positions.
Automatic replacement documents: We create replacement documents for required clearing items (e.g. cash discount).
Shortage Claims: The identification, document preparation and evaluation of all Shortage Claims (SC) and Shortage Claim Returns (SCR) is fully integrated.
Ready to book: All data flows into a secondary book for manual bookkeeping and enables all billing items to be transferred to accounting.
Seamless integration and finished transaction batches
Finally, we seamlessly transfer all processed and verified data to your system landscape — compatible and ready for booking:
Flexible account allocation: You retain control through free account assignment as part of the DATEV interface for all vendor transactions.
Finished stacks: Amainvoice generates ready-made transaction batches for you in DATEV format for all vendor transactions.
Digital delivery: Use the convenient export of booking batches in DATEV format, which can also be transferred directly via the booking data service.
Amainvoice: The perfect solution for you as a vendor
Amainvoice Is the tailor-made software for Amazon retail procurement vendors. We import and process all relevant data directly from the Amazon interface to ensure seamless and error-free accounting.
Amazon vendor accounting automation
UID verification for B2B sales
Automatically check for a valid VAT ID on intra-community B2B invoices before delivery.
VAT turnover lists
If you use Amazon warehouses in multiple EU countries, you will receive VAT sales lists per revenue paying country and an invoice book with monthly sales.
OSS reports
Records all intra-European B2C purchases and calculates the sales tax for each country in order to submit the OSS report to the tax office on time (including SAF-OSS audit lists for OSS tax audits of individual countries.).
Tracking Goods Moving Across the EU
Shipment lists (including proof of delivery)
Access shipment lists and proofs of delivery for all trackable shipments as proof of tax-free export shipments and intra-community B2B shipments.
SAFT-T lists for Poland
Automatically export tax-relevant data on the 7th of every month in a standardized format for tax audits, such as those required in Poland.
Completed accounting batches
Automatically generate and submit Intrastat reports for goods movements between EU countries, including Germany, France, Italy, Poland, Spain, Czech Republic, and Austria.
“For Amazon retailers, it is a challenge for bookkeeping to get the exact fees, income and tax rates. Amainvoice provides the necessary clarity — and automates exactly what otherwise costs hours. I recommend it to all retailers in my community. ”
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Other functional areas of Amainvoice
Automate accounting for your Amazon FBA sales. Import transactions, create automatic transaction batches and save time that can be spent on your core business. Amainvoice ensures audit-proof data processing.
Simplify bookkeeping for your FBM business on Amazon. Automatically record orders and payments, download invoices and create booking batches for your system, such as DATEV. Put an end to manual work and error-prone work!
Keep track of your sales tax across Europe. Amainvoice processes your PAN EU transactions, creates all necessary reports (Intrastat, OSS, etc.) and provides the appropriate data for your accounting.
Amainvoice is the perfect tool for tax advisors who want to efficiently serve Amazon clients. We provide pre-calculated transaction batches, clear reports and all necessary data for a smooth and fast monthly transaction.
Error-Free Accounting — Completely Automatic
Common Questions About Amazon Accounting With Amainvoice
How does Amainvoice support my bookkeeping?
Amainvoice creates accounting batches for all relevant business transactions, including sales, invoices and goods deliveries. These can be transferred directly to DATEV or other accounting programs.
How is the security of my accounting data ensured?
Your data is encrypted in the cloud and GDPR compliant. Regular backups provide additional security.
Can I use Amainvoice for cross-border accounting?
Yes, Amainvoice is ideal for international retailers and distributors. Features such as VAT sales lists and SAF-T reports will help you meet all your tax obligations in the EU.Retail Procurement (RP) Vendors designed. DF accounting processes are very special and require in-house development.
What does flexible account assignment mean in Amainvoice?
Amainvoice allows you to account for your business transactions according to SKR03, SKR04 and SKR07 (for Austria) so that the accounting can be customized.
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Amazon Accounting Made Easy: Automation for Your Business
Accounting is one of the biggest challenges for many who sell on Amazon. Amainvoice makes it efficient, stress-free and compliant. Our specially designed software for Amazon sellers ensures that you always have your sales, taxes and receipts under control - while saving you maximum time.
- Automatic data processing: Amainvoice seamlessly synchronizes with your Amazon account and imports all relevant data on sales, returns and fees.
- Legally compliant accounting: Our solution generates VAT reports, OSS reports and Intrastat lists - ideal for merchants who also operate across Europe.
- Tax compliant: Features such as VAT ID validation and automatic generation of tax reports, including OSS, make your accounting tax-proof.
- Integration with existing systems: Amainvoice can be easily integrated with DATEV, other accounting programs and many other integrations to securely share your data.
Start your 14-day trial now and take your Amazon accounting to the next level.